Junior HR & Payroll Specialist

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 9,100 experts and 120 offices in 85 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.



We are looking for a Junior HR & Payroll Specialist to join our team in Warsaw or Katowice to perform a variety of routine, relatively complicated payroll activities under supervision.


Key Responsibilities:



  • Filing of the clients documentation
  • Ensuring all paperwork is filled on time and accurately with the relevant Polish authorities (ZUS, PIT, PFRON, GUS) – under supervision
  • Responsible for accurate entry of source information into payroll/HR software
  • Submitting all output and reports for clients to Specialist or Manager for approval
  • Preparation of banking payroll file to be uploaded to the banking system for payment
  • Generating/ printing payslips and annual tax declarations for clients’ employees in case of busy periods or delay caused by system breakdown etc.
  • Any other tasks aligned with the individual competences and area of expertise, assigned by the Manager or Specialist


  • Identifying out-of-scope service and providing respective information to the Manager
  • Keeping up to date with changes in payroll and labour legislation
  • Identifying errors or missing documentation provided by the client
  • Being proactive and using initiative to clarify issues, identify savings and efficiencies for the clients and processes within a Team, proactively sharing the best practices
  • Working in compliance with all company procedures and related standards of work


  • Preparing draft correspondence to clients and Polish authorities concerning payroll agenda, prepare draft responses to client questions, and sending them after approval received from appointed reviewer
  • Attending the operational meetings with clients representatives
  • Providing services to medium-size clients under minimum supervision and to large-size clients under close supervision
  • Making sure that the client is sending necessary information on time and in correct format
  • Providing information to client on time to ensure clients’ staff is paid in the defined period


  • Giving instructions to Trainees and Assistants on their basic tasks (such as: records keeping and entering data into the system) and supporting them in more complex tasks
  • Providing internal trainings and sharing knowledge with other members of the team

Key Requirements:

  • At least 1 year of experience in HR or Payroll area
  • Up to one year of experience in calculation of salaries
  • Experience in outsourcing industry is an advantage
  • Bachelor or Master degree (preferably in administration, economics, management, law or related field)
  • Good knowledge of labor law and social security
  • Advanced knowledge of MS Office (especially Excel)
  • Previous working experience with payroll software
  • English at minimum level of B1
  • Private medical care
  • Life insurance co-financing 
  • Free Business English classes in the office 
  • Access to online foreign languages learning platform - GoFluent 
  • Flexible working hours 
  • Co-financing of tickets for sports activities 
  • Social fund with holiday allowance 
  • Pre-paid (lunch) card 
  • Reliable support in achieving your own professional goals.
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