Ogłoszenie numer: 7201314, from 2022-07-19

Consultant - Program Officer

Location: Warszawa

 

Job description

International Medical Corps, which has a history of providing healthcare services and training in Ukraine that dates back to 1999, is expanding its activities in the country and the surrounding region in response to the war there.

 

The situation throughout Ukraine is deteriorating rapidly as the conflict intensifies, prompting a sharp increase in humanitarian needs as access to essential services and supplies are disrupted and more and more people flee their homes. In addition, millions of Ukrainians have fled to neighboring countries, including Moldova, Poland and Romania, increasing pressure on host governments as they work to provide shelter and essential services to the new arrivals.

 

Our response activities will include operation of mobile medical teams and providing emergency and primary health services, mental health and psychosocial support, gender-based violence services, child protection, nutrition, and water, sanitation and hygiene. If requested, we also are prepared to deploy our Emergency Medical Team and mobile health facility to provide emergency and primary healthcare wherever it is needed.

The position is based in Poland and may require in country travel based on security.

Job Description
 

Job Purpose 


This position will support International Medical Corps’ emergency response efforts in Poland – focusing on providing short- and long-term support to Ukrainian refugees and third-country nationals. 

The primary responsibility of the Program Officer is to support the implementation of services in an emergency setting. The Program Officer supports assessment, program design, proposal development, project implementation, reporting for HQ and donors, and administration and participates in coordination. This position works in close coordination with Program and Technical Team, along with Finance, Human Resources, Resource Development, Logistics and as program staff, to ensure programmatic and operational standards and objectives are achieved. The Program Officer must be ready to fill gaps to ensure operations; the precise duties of the position are dependent on the needs of the response. 

 

Main Responsibilities 


To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive. 

Program design and program implementation support 

  • Contribute to assessments and timely assessment reports. 
  • Support the development of action plans and workflows to enable smooth operations between team members based on assessments and objectives. 
  • Identify funding opportunities, lead proposal development activities. 
  • Start up and support project activities, follow up on activity implementation with partners and technical colleagues, actively engage in activity implementation planning, ensuring timely activity implementation to meet donor deadlines 
  • Participate in hiring and onboarding personnel according to project budget and deliverables. 
  • Contribute to logistics and procurement.  
  • Support accurate monitoring systems; use data in regular project reviews. 
  • Monitor project deliverables, identify bottlenecks, and propose solutions to improve program implementation. 
  • Implement IMC logistics, finance, HR, administration and security procedures; create an environment of mutual respect where personnel adhere to procedures. 

Communications, Reporting 

  • Produce timely high-quality reports for internal and external audiences. 
  • Draft regular situation reports. 
  • Coordinate the development of donor reports.  
  • Support IMC media and communications requests. 

Coordination 

  • Coordinate assessments and activities with implementing agencies in the area to avoid duplication and to address gaps in service. 
  • Promote positive leadership through participation in regular and efficient internal coordination meetings. 
  • In the spirit of transparency, promote IMC work and liaise with relevant external stakeholders, local leaders and government officials. 
  • Identify and build collaborative partnerships with NGO partners, sub-grantees, and other stakeholders. 
  • Collaborate in the development of referral pathways, service maps, and other networks that may assist clients to access services. 
  • Represent IMC. Generate a positive image of IMC and its personnel in the area of responsibility. 

General  

  • Selected personnel are expected to assist with the setup, maintenance and demobilization of the clinical spaces and base camp as required. 

Policy Adherence 

  • Actively promote PSEA (prevention of sexual exploitation and abuse) standards within International Medical Corps and among beneficiaries served by International Medical Corps.  
  • Adhere to the Code of Conduct, maintain humanitarian principles and respect international humanitarian law at all times.

Other duties as assigned 

  • The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all-inclusive. The fluid nature of emergency response requires personnel to adapt to a rapidly changing landscape; duties may be reconfigured to meet operational requirements.

Requirements

Qualifications 
  • Degree in humanitarian affairs, public health, emergency management, or relevant study 
Experience 
  • Bachelor’s degree and 3 years’ experience or Master’s degree and 1-year experience managing field operations. 
  • Familiar with common donors (UNHCR, UNICEF, BPRM, FCDO, ECHO,  BHA/OFDA) and the coordination system 
  • Demonstrated ability to work in unstable environment  

Competencies 

  • Ability to travel at short notice for periods of up to three months at a time 
  • Fluent in use of the Microsoft Office suite and web-based files 
  • Experienced in the use of radio handsets, satellite phones, and other communications 
  • Willing to support all aspects of emergency response 
  • Culturally sensitive, self-starter capable of leadership 
  • Excellent communication skills and the ability to represent IMC to a broad range of people and organizations 
  • Team working, flexibility and relationship building skills, ability to develop positive working relations across functions and cultures, quite often at a distance –  
  • Problem solving skills in day to day and crisis situations 
  • Resilience and stress management skills for self and team 
  • Ability to identify and analyze opportunities that contribute to strategic aims, translate them into practical plans and implement them 
  • Fluency in written and spoken English and Polish is required; fluency in Ukrainian and Russian is desirable 

Please note this position is advertised as a consultant with the possibility of moving to a national position under an employment contract

 

Payment  

 

Payments are delivery-based. Any deliverable not meeting the required specifications will have to be reworked and resubmitted at no additional cost.  Payments are made upon submission of progress reports on completed tasks, outlined against planned outputs. Based on the report and satisfactory performance, payments will be certified by the supervisor. 

 

Title Rights:

International Medical Corps shall be entitled to all property rights including but not limited to patents, copyrights and trademarks with regard to material, which bears a direct relation to, or is made in consequence of, the services provided to the organization by the consultant. 

 

Insurance: 

 

Consultants are fully responsible for arranging, at their own expense, such life, health and other forms of insurance covering their period of service on behalf of International Medical Corps as they consider appropriate.  Consultants are not eligible to participate in life or health insurance schemes available to International Medical Corps employees 

 

Taxation:


International Medical Corps undertakes no liability for taxes, duty or other contributions payable by the consultant on payments under this contract.   

 

Termination of Contract:

 

Either party may terminate this contract before the expiry date of the contract by giving notice in writing to the other party.   

 

The period of notice shall be 5 days in case of contract less than 2 months duration and 30 days in the case of contracts for longer periods; provided however that the in the event of termination on the grounds of misconduct or the in the event of termination on the grounds of misconduct or poor performance by the consultant, International Medical Corps shall be entitled to terminate the contract without notice. In the event of the contract being terminated prior to its due expiry date, the consultant shall be compensated pro rata for no more than the actual amount of work performed to the satisfaction of International Medical Corps. 

 

International Medical Corps, which has a history of providing healthcare services and training in Ukraine that dates back to 1999, is expanding its activities in the country and the surrounding region in response to the war there.

The situation throughout Ukraine is deteriorating rapidly as the conflict intensifies, prompting a sharp increase in humanitarian needs as access to essential services and supplies are disrupted and more and more people flee their homes. In addition, millions of Ukrainians have fled to neighboring countries, including Moldova, Poland and Romania, increasing pressure on host governments as they work to provide shelter and essential services to the new arrivals.

Our response activities will include operation of mobile medical teams and providing emergency and primary health services, mental health and psychosocial support, gender-based violence services, child protection, nutrition, and water, sanitation and hygiene. If requested, we also are prepared to deploy our Emergency Medical Team and mobile health facility to provide emergency and primary healthcare wherever it is needed.

The position is based in Poland and may require in country travel based on security.

 

Other  


In addition to the responsibilities referenced above, candidates can expect to be living and working in austere conditions. Lifting moderately heavy objects from the ground, carrying a backpack for extended periods of time, and walking or hiking in remote locations may be necessary to perform these functions. 

International Medical Corps is a first responder to natural and man-made disasters and has a mandate of working in remote locations. The organization has a comprehensive security management policy and plan in place and is committed to doing everything possible within its remit to ensure safety and security. Notwithstanding, the mandate and programming choices of International Medical Corps require staff members who have a high degree of resilience, extremely decisive qualities and the ability to move fast. 

 

Code of Conduct


As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards.

 

Safeguarding


It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

 

Equal Opportunities


International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

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